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Title Company Inquiries

Deerfield Trace Homes Association
General Information and FAQ
 
 HOMEOWNER ASSOCIATION ANNUAL ASSESSMENT:
     -DTHA has approved a general incremental increase schedule for Annual Assessments per home beginning in 2015
       as follows:
             2015 and 2016 is $400.00 per year
             2017 and 2018 is $450.00 per year
             2019 and beyond $500.00 per year
     -Annual Assessment is due by January 31st each year
     -Homeowners will be billed by mail and/or email on December 1st of the preceding year
     -Late fee of $50.00 is assessed to all pass due accounts
     -Electronic payment options are provided (convenience fees apply)
 
 TRANSFER FEES:
     -Transfer Fee of $75.00 is required for set-up and transition of accounts
     -Transfer Fees are billed at the request of the Title Company or will be billed directly to the new owner
 
 SERVICES PROVIDED BY THE HOA:
     -Weekly Trash, Recycling and Yard Waste removal
     -Access to the neighborhood swimming pool
     -Common Area maintenance and care
Other Information
HOA Address: Deerfield Trace Homes Association
P.O. Box 860197
Shawnee, KS 66286

    -Annual Homeowners Meeting:
          The annual HOA meeting for the purpose of electing Officers, Board Members and reporting the financial status of the 
          HOA is held on the first Wednesday of March each year.  The location and agenda is communicated to the HOA and
          posted on the website at least 30 days prior to the meeting
    -Board of Directors:
          The Board meets on the second Monday of each month at a location TBA.  All members of the HOA can and are
          encouraged to attend
    -Architecture Control Committee:
          The Architecture Control Committee has authority to regulate and enforce the restrictions provided by Declarations and
          Restrictions in the covenants.  The ACC meets in tandem with the BOD each month

    -Pool Committee:
          The Pool Committee oversees the operation and maintenance of the neighborhood swimming pool as well as the issuance
          of security cards for the entry to the pool.

​​Resident Rules

  • The pool closes at 10:00 PM. Please respect your neighbors near the pool and leave at that time.

  • The pool is for residents in good standing of Deerfield Trace and their guests. The pool cards are issued for the purpose of regulating who enters our pool. If you do not have a card or your card does not work, you should resolve that issue with the pool committee (pool@deerfieldtrace.org)

  • If you do have a working card, please do not give pool access to those without cards. This is a liability issue, as well as, an issue of space for residents that have paid for the use of the pool.

  • The water hose is strictly for the use of those who maintain our pool. Every little bit helps with the water bill, thanks!

  • Anyone under the age of 14 is to be accompanied by an adult. Respect your neighbors by not expecting them to supervise your children. Any complaints of “rough housing” are usually directed at unsupervised youths.

The responsibility of following the rules lies with the residents.The responsibility of policing the pool also belongs to the residents. If you are confronted, please be respectful of others.Ignored requests can be brought to the attention of the board or Shawnee Police.
The people who maintain our pool do so at a very fair price. Please treat them respectfully by picking up after yourself at the pool.

Pool Information

If you are new to the neighborhood and don’t
have a pool card, please contact us. If you have
lost your card, replacement cost is $25.00